Mobile Cart: Instruction cards

 

HOW TO RESERVE THE MOBILE CART

  1. Go to your Outlook calendar and select New Meeting
  2. Click on Required and select the Mobile cart you’d like to reserve from the list
  3. Click on Required and then OK to add the mobile cart to your meeting
  4. To check on the cart’s availability, click on Scheduling Assistant and choose a time where the cart is available

 

HOW TO USE THE POLY STUDIO SOUNDBAR

  1. Plug the power cord for the Poly soundbar and monitor into the power outlet located on the wall
  2. Using the monitor remote, turn on the monitor
  3. Connect the USB cable from the Poly Studio Soundbar to your laptop
  4. Connect your laptop to the monitor
    • To connect wirelessly:
      • See instructions below – ‘HOW TO WIRELESSLY CONNECT TO THE MONITOR’
    • To connect with HDMI cable:
      • Connect the HDMI cable from the monitor to your laptop
      • Using the monitor remote:
        • Press the Home button
        • Use the arrows to select HDMI2
        • Press the OK button
  1. Confirm default settings for audio and video are set to Poly
    • Select the ‘More’ option from the top of your Teams meeting screen
    • Select the ‘Settings’ option
    • Select the ‘Device Settings’ option 
    • From the ‘Audio Settings’ section, select the downward arrow to the right of the first item in the list under ‘Audio Devices’
      • Select ‘Polycom Studio Audio’ 
    • From the ‘Video Settings’ section, select the downward arrow to the right of the first item in the list under ‘Camera’ 
      • Select ‘Polycom Studio Video’ 
    • NOTE:  These options may be set automatically once the USB cable from the Poly Studio Soundbar is connected to your laptop
  1. Initiate a meeting from your laptop
    • To use video from the Poly Studio Soundbar
      • From your laptop, turn the camera on for the meeting you’ve started – this will provide a view of the room you’re located in 
    • To use audio from the Poly Studio Soundbar
      • From your laptop, turn audio on for the meeting you’ve started – this will use the microphone/speakers from the Poly Studio Soundbar
  1. Audio/Video options
    • To adjust audio, use the volume controls located on the remote for the Poly Studio Soundbar
    • To zoom the camera in/out, use the zoom controls on the remote for the Poly Studio Soundbar
    • To adjust the direction of the camera, use the left/right/up/down arrows on the remote for the Poly Studio Soundbar

 

HOW TO WIRELESSLY CONNECT TO THE MONITOR

  1. Using your laptop, bring up the list of available rooms:
    1. Option 1: Press the Windows button on your keyboard and the K button at the same time.
    2. Option 2:
      1. Click on the Windows icon located on the task bar.
      2. Select the wheel icon for settings.
      3. Click on System.
      4. Click on Display.
      5. Click on Connect to a wireless display located under the Multiple Displays section.
  2. Click on the name of the mobile cart monitor where you’d like to connect. 
  3. The monitor will display a connection message and will then display the screen from your laptop.